Archive for March 3rd, 2011


March 3, 2011

As defined, data are plain facts. When data are processed, organized, structured or presented in a given context so as to make them useful, this becomes information. Data themselves are fairly useless. But when these data are interpreted and processed to determine its true meaning, they become useful and can be called information. A database is a structured collection of individual data elements. A good database must contain the information needed to assist with solving an identified area of need. A database can be a powerful tool of information collection and allows discernment of that information. A well-structured database that allows for easy input by the end-user will enhance its use and increase the productivity of that end-user. Using a database provides an effective method to review and analyze data. This data can support decisions, provide solutions, and help with predicting outcomes. When identifying the requirements for a database, careful consideration should be given to the intended use of the data. Recognizing the current need and use of the data is important; however, recognizing the ongoing future need and use of the collection of data is ultimately what determines the worth and strength of the database. Databases capturing quality data can provide a foundation for future needs of an organization. Organizations have information everywhere. For example, sources of information are located in documents, spreadsheets, e-mails, presentations, and multiple databases. Proper management and integration of its data sources, will allow an organization to maximize the effective use of its information and truly harness the power of information.

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